Changing expectations in the general workforce is making it more difficult for small businesses to find and retain top talent. From the moment your job opening is posted, candidates are forming an opinion of what you have to offer. If they find you are lacking, they move on. As a result, you have to put your best foot forward when it comes to your recruitment process. This calls for HR department workflow systems that streamline your candidate tracking, nurturing and onboarding process to make strong first impressions. Recruiting automation is the key to finding top-notch candidates fast.

Filed Under: hr, recruiting

Automated Data Capture Solutions For Your Finance Department - Eliminate Manual Entries and Error

Finance departments are often weighed down by time-consuming manual tasks that increase the risk for errors. This includes manual data capture for organizations that still straddle the digital and manual world. Not only is manual data entry tedious, but also unnecessary thanks to affordable and highly accessible automated data capture solutions. 

Filed Under: Data Capture, Automation

All companies must process invoices. It’s just a part of doing business. To understand exactly how much invoice processing costs your business, you must look at the entire invoice processing cycle.

For some companies, processing accounts payable is a time-consuming, detail-intensive function. For others, it’s a quick and easy task.

The cost to process an invoice is the most basic metric, but in many cases, one of the more difficult to assess. The challenge is to obtain an apples-to-apples comparison of the process steps included in the cost calculation. Some studies include costs associated with routing, mailroom activities, copying and follow-up. This is where benchmarking studies can be particularly useful given their ability to employ a consistent definition in their cost analyses. Even with that consistency, cost studies show a wide range of operating results. One benchmarking study calculated the cost to process a vendor payment ranging from $5 to $26 an invoice, while another study cited the cost ranging from $4 to $14 an invoice. Interestingly, there is little correlation between the cost to process an A/P invoice and the size of the company.

The Problem

1. Too many manual processes

On average, businesses receive 63 percent of their invoices as paper. The rest are either through email, fax, or other electronic formats. In nearly all cases, when invoices are received via email or electronic they are copied and distributed.

Manually distributing and processing paper invoices results in lost or misplaced invoices, long approval and exception-resolution cycles, late fees, missed discounts and duplicate payments.

Filed Under: digital transformation, accounts payable automation

Needed to manage all documents from Concept to Completion

The Challenge

A Landscape Company’s employees were losing valuable time searching for information. The sales team spent too much time finding paper and less time with clients. Their accounts payable department required multiple approvals to pay some invoices. Emails had to be sent to get these approvals so discounts could be received and to avoid duplicate payments or over-payment. Collaboration with all the stakeholders was cumbersome and time consuming.

Filed Under: digital transformation, case study, ECM software

Transform accounts payable processes with speed, visibility and control

With AP departments today facing increasing volumes of invoices, greater process complexity and ongoing pressures to accomplish more with less, automating AP operations increases efficiency, streamlines invoice processing and delivers a fast return on investment.

Filed Under: digital transformation, accounts payable automation

Eliminating the "Oops" with intelligent data capture

No matter how skilled your Accounts Payable department may be, processes that rely on manual data entry from paper is slow and subject to human "oops"

Filed Under: Intelligent Capture

Digital Transformation

Competing in today’s business environment has many challenges from compliance with government regulations to increased competition that require organizations to become more productive while doing more with less. A key way to meet these challenges is to convert paper documents to digital.

Filed Under: digital transformation

Streamlining a School District’s Hiring Processes

Thanks to DocuWare, Independent School District 196 has streamlined their hiring and other Human Resource functions. Applicant’s résumés are indexed and stored electronically allowing principals in any one of the district’s 31 campuses to search and review the applications online, ensuring that the right applicant is matched to the right position. This is one example how DocuWare, by improving a process, enables the district to make better use of their resources allowing them to focus on their core mission of education and helping students reach their full potential.

Engineering a Successful Document Workflow

With the help of DocuWare, consulting engineering firm, American Engineering Testing Inc., automated its invoice approval processes, eliminating lost invoices and realizing cost savings from the ability to easily track documents through the approval process. With quick secure access to information, employee productivity has improved and document retention regulations have been met, limiting legal liability and positioning the company for future growth.

Filed Under: accounts payable automation, case study, document management

Water services network of dealers automates invoice approval and payment process

The Challenge

An organization with multiple dealerships and a central home office was struggling with their distributed AP process. Invoices received at each location were manually routed for several levels of approval, requiring manually tracking the invoices within the dealerships and delays in paying invoices on time to take advantage of offered discounts.  GL coding was performed on spreadsheets in a very manual method, with the invoices being sent via mail to the home office for final processing and payment.  Hardcopy invoices were later filed by AP staff at the home office, taking up valuable office space and time, while making subsequent requests time consuming and difficult.

Filed Under: accounts payable automation, case study, document management